|Retention of Email records become a common and
fundamental practice in businesses today. Email is a business
asset and a legal document when communicating with employees,
partners, vendors and customers. Various US Regulations, and
most recent the Federal Rules of Civil Procedures, mandate
that when required, an email record must be produced in time
as set by the court. Failing to produce the email may results
in penalty and lose of case.
Email Discovery through a system that is not build as an
Email Archiving solution, such as Tape backup and other
retention methods, can cost thousands and millions of dollars
according to market research. Furthermore, email can be lost
or not available in time due to incompetent email retention
Self-Service' E-Discovery process fast and simple to use.
The user can conduct the search from anywhere on the web. The
search is done on line and the results are given in real time.
The user can select email by date range, From, To, CC, Bcc,
Subject, Attachment or keywords. The results or subset of them
can be exported immediately to the user desktop.
The search capabilities permissions for the various archive
users and groups can be set as per user. Thus allowing the
administrator to allow auditors, lawyers and various users
that need to conduct the E-discovery to access sensitive data
according to the specific needs.
Using the Message Notes function, the user can comment on
messages for future references. Message Note enables an
auditor to tag a message with a note. This feature is critical
for e-discovery. The auditor can search for a specific message
that contain specific information which is related to a case
that need to be investigated. At the time of the view, the
auditor can tag the message with his knowledge and reason of
the case while it is fresh in his/her mind. Message Notes can
not be deleted or altered only added thus ensuring the
authenticity of the message note..
The search activities by the user are logged for future